Room Set Up Tips For An Awesome Event

When planning an awesome event, choosing the perfect room set up can’t be an after thought or be completely overlooked. The room set up is a tremendously important component of your event planning and should be one of the top priorities as you move into your event preparation stage. If the perfect room set up or floor plan is chosen it ensures you will have a perfect flow of ideas and create greater engagement between the host, presenters, staff, volunteers, event service providers, vendors, sponsors and the event participants. This in turn, leads to an awesome experience for everyone involved with the event.

As you may know, room set ups and floor plans come in an array of styles and formations. When choosing the perfect set up, the following factors should be considered:

  • Type of event
  • Your event purpose
  • Your event objectives
  • Type of audience
  • Size of audience
  • Size of the venue
  • Venue set up (stage, ceiling height, windows, doors, bathrooms, kitchen, etc.)
  • Available equipment (chairs, tables, lighting, PA system, AV equipment, etc.)
  • Occupancy restrictions
  • Fire codes

Here’s one final tip to consider when it comes to room set up. Depending on the type of event you’re having, and if presenters are involved, event best practices may include asking the presenters what type of room set up they prefer. This is important to consider (especially in a small group setting) because each presenter knows which room set up works the best for them as they share their topic with the audience. For one presenter theater style may work best. For another presenter, arranging the room with rectangle tables and chairs in a U shape will create a better flow. Giving your presenter the option to choose will create a win-win situation for all.

Just one word of wisdom regarding providing this option to your presenters. It’s always advised to check with the venue first to see if different room set ups are allowed. Verifying this information will save you from having to apologize later for something you can’t deliver.

Happy planning and may all your events be awesome!

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© Awesome Event Solutions – Tarsha L. Campbell | All Rights Reserved | Use only with permission

inexpensive event food menus

Inexpensive Event Food Menus

When planning an awesome event that includes food, finding an inexpensive event food menus without blowing up your budget can be daunting. Without a doubt, if you’re like most of us planning an event that includes food, financially, you want to stay on track, but making sure you don’t come off cheap is key. Coming off cheap is not good! Consequently, this is why you must spend considerable time planning inexpensive event food menus if staying on budget is important to you.

Depending on your target audience, and the type of event you’re hosting, the following menu items offer awesome inexpensive food choices that leaves everyone satisfied while keeping your event budget in tact.

* Note: Only include one entree per meal if that’s what your budget can handle.


Waffles or Pancakes w/ syrup
Grits or oatmeal
Scramble eggs

Served with:

Orange juice
Hot chocolate


Hot dogs
Grilled hamburgers
Vegetable salad w/grilled chicken
Tuna salad
Tacos w/fixings

Served with:

Tortilla chips w/salsa
French fries
Fruit juice


Grilled chicken
Baked chicken
BBQ chicken
Alfredo w/grilled chicken

Served with:

Baked potatoes
Mashed potatoes and gravy
Tossed vegetable salad w/dressing
Jasmine rice
Canned vegetables

Dessert choices

Pound cake
Fresh cut fruit
Ice cream


For more event planning ideas and awesome themes get your copy of 1001 Awesome Conference, Meeting and Event Themes.

© Awesome Event Solutions – Tarsha L. Campbell | All Rights Reserved | Use only with permission |